Criteria for Pulling Books from the "Wall" for Donohue
The Donohue shipment is due at the end of each month. A different schedule is negotiated for a given time period.
During the first three weeks of the month, work will be done in Connexion (search by ISBN). Books in the following categories will be set aside for shipment to Donohue:
last full week of the month, a total number of 50-75 titles will be shipped to Donohue. In addition to the books identified as described above, books will be pulled from the “WALL” in the chronological sequence of the received date, provided that they are:
- No ISBN
- No bibliographic records whatsoever (if MIT publication, pass on to Daniel or Bobby)
- Level of encoding 3 (check ELvl in the fixed fields)
- No subjects assigned (no fields 6xx)
- No call numbers (no fields 050 or 090)
- Books with no internal notes inserted
- No replacements
- No second copies
- No serial issues (ex.: annuals, directories etc.)
- No SERMs
- No Springer books
- Additional titles will be sent to Donohue as required to maintain a maximum time of two months on the “WALL.”
- If the titles don’t have records in Aleph (ex.: gifts), brief records will be created according to the procedure documented on the Mono Doc wiki: https://wikis.mit.edu/confluence/display/LIBMONODOC/Donohue+shipment+preparation
- Please note that in order to avoid using the “IP” (Received/Ask for Assistance) item status in Aleph (the same as all the shelf-ready fallouts), titles outsourced to Donohue will have the status changed to “CT” (In Cataloging).
- The selected material will go on the “Items going to Donohue” shelf.
Barcodes for Physics Reading Room materials
In the past we have not barcoded PRR books, just given them an item record and affixed the barcode to a sheet of scrap paper.
I have just spoken with the librarian at the reading room and he would like us to barcode the books from now on. No special procedures (piggyback barcodes, etc.) are required. Simply place a barcode on the upper left corner like any other book.
[email from Ben, 11/1/11]