This procedure details how to add a new holding record using the "duplicate record" feature. There are other ways to add a holding record (e.g. using the "add record" feature along with the "expand from template" feature), but until we have a way to share templates, we will use the "duplicate record" method detailed below.
- Call up bibliographic (MIT01) record in cat module.
- Select record.
- Load the HOL record(s) from the server using the the File drop down menu or <Ctrl>+O; the "Holdings list" window pops up. (Note: The "Holdings list" can also be summoned using the "Catalog HOL" function in the OPAC Nav. Map, or the "Retrieve HOL" function on an Item list in the Items module.)
- Highlight an existing holding record to duplicate.
- Click on "Edit" to open this holding record.
- From the File drop down menu, click on "Duplicate record".
- The "select library" window pops up; select "MIT60 - MIT HOL (ALA)"; click "OK".
- The record that was duplicated pops up; edit the record to create your new holding record. (All fields are retained, including the LDR/008.) Subfields in the 852 and 866 fields can be changed or added, and the 866 field itself can be deleted if a summary holding statement is not required for the new holding record.
- "Save on server and local drive", and your new holding record will have been added.
