The (Libraries) Materials Budget Operations Team (MBOT) is a cross-directorate group whose charge is to monitor financials in Alma and SAP, MIT's financial system, to assure that expenditures for the collections materials budget are on target.
The Team monitors and plans relevant financial processes including: audit compliance, fund encumbrance targets, payment tracking, vendor prepayments, orderly flow of expenditures throughout the year, and end-of-year closing. The Team normally meets eight times a year with fewer meetings at the start of the fiscal year and monthly meetings in the second half of the fiscal year.
The new Materials Budget Operations Team was formed in November 2022. It is a reformulation of a long-standing group called the Materials Finance Team (MFT) (2011) and an earlier team Materials Budget Council (MBC).
MBOT Membership (as of November 2022)
with oversight from: