Monograph Acquisitions: Pricing Policy

(Last Reviewed Summer 2011 by CSM)

1. Vendors are requested, via our purchase order letters, to contact us for confirmation to ship if their cost exceeds our estimated price by $50.00.

2. Monograph Acquisitions staff will contact the appropriate subject specialist for price approval ONLY if the price of the book is over $50.00 and is double or more than our estimated price.

Price Query Procedures
(Updated by M. Bailey 11/10/11)

When a price query is received from a vendor:

• Check the Unit price in Aleph on tab “4. Quantity and Price.”
• If the new price (will say "Actual Price" on slip) exceeds our estimated price by $50.00 or more, you must contact the selector for a decision to approve the new price or cancel the order.
• If the selector approves the new price or the new price does not exceed our estimated price by $50.00 or more, then remove the Unit Price, Total Price, and List Price.
• Enter the new price into the unit price only. Click “Refresh.”
• In the Quantity Note type the following: “Okay’d YBP to ship at higher price. – initials” Click “Update.”

• For YBP orders only,  email Irina Castelot in GOBI:

• Enter the ISBN(s) in the “Quick Search” box at the top of the screen and click “Go” or hit “Enter.”
•  “Mark” the correct items by clicking in either the left or right margin.
• Click Email in the menu on the left.
• Enter icastelot@ybp.com and click “Add Myself.”
• Enter message”Ok to ship with the new price from the price query.”
• Click Retain Marked Status on Items in List.
• Click email icon at bottom right to send email.