Rotch
With the exception of some local (Boston area) road maps, Rotch maps are stored flat in map cases.
- Flat maps: Rotch stores maps in drawers recto-up. Place the call number (if available), barcode, and property stamp on the recto of the map, preferably in the lower right-hand corner (see #2 below).
Note: The call number, barcode, and property stamp should not cover any information. It may be necessary on occasion to vary from the lower-right ideal. Maps with no blank margins cause problems; as a rule, if the entire sheet contains the map itself (no neat line), place the call number/barcode/property stamp in a blank or otherwise non-crucial area -- bodies of water may serve, for example. If there is no way to use the recto without covering information, use the verso for the call number/barcode/property stamp. Note: The property stamp may need to be cut into pieces to fit onto recto.
- Example #1 below shows the lower right-hand corner for a square map or a rectangular map that is wider than it is high, AS IT IS DESIGNED TO BE READ. For maps that are higher than they are wide (as they are meant to be read), give a quarter turn clockwise, and place the call number/barcode/property stamp on the lower right of this newly situated map (example #2).
- Folded maps: Assume that folded maps, whether accompanied by "pamphlet" pages or not, will be removed from any attached pamphlet-style covers and stored flat at Rotch. Then proceed as above. Do not write call numbers or place barcodes directly on pamphlet-style covers of materials ordered as maps (apply directly to the map).
- Local road maps: These should come with the processing note "Do not cat." If you receive a Boston-area road map without such a note, forward it to Jennie Murack for a cataloging decision.
- When done, route the map to Rotch using an appropriate map tube.
Hayden
- Follow the same processing rules as Rotch for placement of property stamp and barcode. When done, route the map to Hayden using an appropriate map tube.
Note: U.S. maps reside in envelopes. International maps do not get envelopes and reside flat in the drawers. The maps inside envelopes get a property stamp on the lower left corner. If a map does not have an envelope, place it in an acid free envelope (obtained from Wunsch if not on hand). These maps are stored in a filing cabinet under their respective state.
- Large maps, such as ones shipped in a tube, will be stored flat, so they will need to be property stamped.
- CDROMs containing maps are treated as maps; that is, they get the same type of call# as maps. Books with CDroms should be processed and go on the truck with all other monographs.
- Maps with accompanying material like books and in a box - Do Not Barcode - clip the barcode to the items and keep all together.
