Receiving an Order without an Invoice
Aleph Version 20; Last Reviewed 9/1/11 CF
1. In the Acquisitions/Serial Module:
2. Search for the order via the search box at top of screen via one of the indexes. Order number will be most direct search, if you have that:
Note: If there is a direct match, the order will display; otherwise, the System will put you into a browse index from which you can select the correct order.
3. Once you’ve located the correct purchase order, verify that the Order Status is SV, check the invoice status to see if the order has been paid, and verify that the Arrival Status is None:
4. Click on Arrival: 
Note that 0 of 1 pieces has been received.
5. On the Arrival List screen, click on Add:
6. Fill out the Arrival Form in the bottom pane appropriately:
NOTE: Be sure to use the note field to clarify what is being processed, such as volume numbers, book, disk, etc., particularly if this is a partial receipt, and not all items expected have arrived.
7. Click “Add” on bottom, right of screen:
(Use the Cancel button if you’ve made an error and don’t want to record the arrival.)
8. The Arrival List will now appear as:
The Arrival in the Order Tree should have changed to indicate 1 piece of 1 expected has been received:
9. The next step is to wand the barcode. Click on “Items” in the Order Tree:
The Items list in the top pane of the screen displays a barcode that begins with N:
10, Highlight this N barcode in the bottom pane:
Then scan the barcode that you just placed on the book. Be sure to check the “Item Process Status” for prepaid orders, particularly, since it may need to manually be changed from OO to IP.
11. The book’s barcode will now be updated in both the upper and lower pane of the screen:
12. The arrival process is now complete. The Order Status will change to CLS only if the Invoice Status is “Paid.” Otherwise, it will remain as SV until the invoice is paid, or in the case of free material, you must manually close the order on Tab 2 of the Order.
If all expected items have been received, the Arrival Status will have changed to CMP, or in the case of partial receipts, PTL.
