Ordering in Aleph
Search the title to make sure that it is not a duplicate of a copy already in our collections.Then create an order for the title for all non-GOBI orders; Order records placed via GOBI will load into Aleph the next day.
Create 2 patron holds:
- Patron whose name is on the ILB request (Patron gets 30 days/NO renewal; this is noted on the label. Access Services staff will have to over-ride the loan period from 2 weeks to 30 days at point of loan.)
- Update the pickup location in the [H] Hold Requests node of Patron tab in the circ client to the Preferred Pickup location that the requestor indicated in ILLiad.
- Change the Recall Type from 01 to 03.
- MonoAcq (so book gets returned to MonoAcq to get put in the cataloging queue after the requestor is done with the book.)
- Update the Pickup location to ACQ.
- Change the Recall Type from 01 to 03.
- Details on how to change the Pickup Location and Recall Type:
- In 2.General tab of order record in ALEPH Acquisitions/Serials client:
- click on Borrower ID:
- type in MONOGRAPH ACQUISITIONS
- hit Enter
- click on Select (once MonoAcq is highlighted in blue) and choose ACQ1
- click on Update
- click on [2] Overview
- click on Circulation
- click on [H] Hold Requests
- highlight MonoAcq entry in List of Hold Requests
- change Pickup Location to ACQ
- change Recall Type to 03 (No recall)
- clink on Update
- Pickup locations should be updated in the Circulation module on the [H] Hold Requests node of the Patron tab in the Circulation Client (See screen shot next page) :
- For duration of Pilot, all books are to be cataloged for DEWEY.
- Add a Library Note:
- PDA/ILB; Patron Name and email; Send book to ____ (fill in Patron’s Preferred Pickup location from Requestor record in ILLiad.)
- Add any relevant cataloging notes, such as the call number, if you find we own an earlier edition.
- Mark the order RUSH; use the 1010-17 account for GOBI orders. (We are still evaluating whether to pay for RUSH shipping from Amazon/B&N.)
- Set the Delivery Date out 5 BUSINESS DAYS.
- Fund code = M-CSM-PDAI-2012.
- If it does NOT match the criteria or there is no stock available to purchase, note in ILB request under SPECIAL INSTRUCTIONS the reason for ineligibility:
PDA: Price
PDA: Imprint Date
PDA: Language
PDA: Format
PDA: Foreign imprint
PDA: NYP
PDA: No stock available for purchase
PDA: Duplicate
PDA: Incomplete information
PDA: Non Academic (ex: Dummies Handbooks, Feeding your baby)
PDA: Duplicate Request
- Move request to “PDA: Unfilled” Queue for ILB Staff to handle.