DVD Orders
(Last revised September 19, 2011)
When we order DVDs for Rotch, it is preferred that we order the version with Public Performance Rights included, since these films are often used for class or small group presentations.
When ordering films for locations other than Rotch, the subject specialist will indicate if they want us to purchase public rights, since the cost is substantially higher.
Add a Library Notee:
At point of cataloging, the cataloger will add a note to the 590 field stating “Public Performance Rights” to the Bib. record.
Color Encoding System and Regions
(Last revised September 23, 2014)
As a general policy the MIT Libraries do not collect (or accept as gifts) DVDs that do not match the American broadcast color encoding system (NTSC) and DVD region code (either Region 1 or Region 0/"Region Free"). Encoding information can usually be determined from the vendor. For example, in Amazon, under "Product details", there is a section called "Region", and it should say, "Region 1 (U.S. and Canada only)."
MIT PRESS – Free Print and Ebooks
Last Revised 6/26/2017 C.Follett
Background
The MIT Libraries have had a longstanding arrangement with the MIT Press who gives us one print copy of each new title that is published. As of June 2009, they also began providing us with an EBook version of their titles. Effective September 2013, all catalog records for MIT Press titles get a note “Gift from the MIT Press” at point of cataloging.
EBooks
The MIT Press sporadically notifies us of new eBook titles. These are communicated via an emailed list to the EResources Team (e-books@mit.edu), who is responsible for the cataloging and setting up access.
EBooks can be searched and found:
In Vera: by searching title “mit eBooks”
In Barton: by individual title or by Keyword search “EBooks at MIT Press.”
Questions regarding availability or for lists of new titles, contact Kelly McDougall, Digital Production Coordinator, kmcdouga@mit.edu
Print copies
We get two copies of the print MIT Press Catalog. One is used to tear out pages and filed with our daily order backups for the MIT audit trail/ordering process; the other copy is kept as a file copy where Charlene records the PO #s, as they are created. These are kept in the bottom lateral file in Charlene’s cubby to the right of her desk. The copies that are torn up to act as order backups for creating orders and filed with other daily backups for MIT audit trail, are torn out in batches, by publication date. Instruction Flags, to attach to these torn pages are stapled in small batches and given to Sadina for ordering; I do highlight the publication date so she can set out the claim dates appropriately; I also note location for her.
If only 1 copy of the Catalog arrives, email Heather Goss hgoss@mit.edu for a 2nd copy; likewise, contact Heather if you do not receive the spreadsheet when the paper catalog arrives.
MIT Press emails a spreadsheet of all new titles in their latest catalog to Charlene, who forwards this to Ben to create brief bibliographic or stub records (author/title/imprint, date) in Aleph, via a script; he then passes on to Beth to load into Aleph. This must happen before orders can be created. If the Press includes titles for paperback versions of titles that we already own in cloth, those stub records are to deleted, once identified. Sadina attaches an order to the stub record which is used for processing the book, claiming as needed, and recording patron requests, when appropriate.
The order details for creating the order in Aleph:
Tab 2:
Tab 3:
**GUIDELINES
Deciding which library the book should be processed for: The location for most books is usually obvious to determine. Others can be less clear, particularly if the subject is interdisciplinary and/or housed in more than one location. When not obvious, here are a few tips that may be useful:
DEWEY:
Applied Mathematics (Science and Barker also have applied math)
Biotechnology Industry
Economics
Environment
Finance & Accounting
History (post WWII)
Health Policy & Management
Industrial Relations
Industries
Law
Management
Marketing & Management Communication
ORMS (Operations Management/Info Technology/Operations Research)
Political Science
Social Science Data
Social Theory & Issues
Sociology
BARKER:
Aeronautics & astronautics (Aerospace Transportation)
Applied Mathematics (Dewey & Science also have Applied Math)
Bioinformatics
Biological engineering
Chemical engineering
Civil & environmental engineering
Computer science
Electrical engineering
Energy
Engineering & technology
Environment
Materials science & engineering
Mathematics
Mechanical engineering
Nuclear engineering
Transportation
HUMANITIES:
NOTE: All HUM books should be processed for the Browsery!
Change collection, check ‘temp.location” and sticker appropriately.
Archaeology/Anthropology
Comparative Media Studies
Education
Film
Foreign Literature
History (pre-WWII)
Interdisciplinary Titles
Library & Information Systems
Linguistics
Literature
Philosophy
Psychology
History of Science and Technology
Theater Arts
Women's & Men's Studies
ROTCH:
Architectural History, Theory & Criticism
Architecture & Planning in Islamic Cultures
Art
Building technology
Architectural Exhibition, history & visual
City Design and Development
Environmental Policy and Planning
Environment
Film
G.I.S. (Geographic Information Systems)
Housing, Community, and Economic Development
International Development
SCIENCE
Bio-engineering & Environmental Health
Biology
Chemical Engineering
Chemistry
Energy
Environment
Earth & Planetary Sciences
Climate Changes with Earth Interactions
Materials Science & Engineering
Mathematics
Medical Sciences
Meteorology
Nuclear Science & Engineering
Neurosciences
Oceanography
Physics
MUSIC:
Music subjects
RECEIVING
CLAIMING
MIT Press is sending us new books very quickly. We may get requests from selectors and/or patron requests for titles not yet received. When this happens, we should check the MIT Press website (mitpress.mit.edu) to verify if the title has been published yet. If yes, we should send an email to the MIT Press (Heather Goss, hgoss@mit.edu ) requesting a copy of the book be sent ASAP.