The Administrative Support Group is a functional group made up of Libraries and MIT Press support staff whose primary function is to provide administrative support to our organizations in a broad range of capacities, for example: financial and payroll management; calendaring, travel, and/or event support; and facilities and supply maintenance. The purpose of this group is to disseminate information and updates, to exchange best practices, to identify common processes that may benefit from additional development or clarification, and to provide members, more generally, with a venue to discuss work with peers in similar roles.
The agenda is set by members. Colleagues in related functional areas—HR, Facilities, Finance, Administration—are invited to contribute and present agenda items, as is useful. Temporary employees in similar roles are welcome to attend meetings at the discretion of their managers (typically, when agenda items are important to the work being conducted).
Rob Caplin, Judith Gallagher, Nikki Hanafin, Renée Hellenbrecht, Kelly Hopkins, Cherry Ibrahim, Grace Kaseke Kindeke, Julia Lanigan, Michelle Miller, Hannah Piecuch, Joanne Samuelson, Angela Servello, Randi Shapiro (convener), Gayle Sherman (MITP), Sam Spencer.
Robin Deadrick (HR Administrator), Keith Glavash (AD for Administration), Grace Mlady (Facilities Adminsitrator), Macrina Rizzo (Finance Administrator)
We currently meet every other month for 90 minutes.
firstname.lastname@example.org (includes HR, Finance, and Facilities Administrators)
Admin Assistants in the MIT Libraries and their schedules:
name: Miller, Michelle
phone: (617) 253-6736
title/department: Administrative Assistant, ADE / CPS
hours: MW 8am-12pm & 2pm-5pm, T and TH 8am-1pm & 3pm-5pm, Fri out of the office
name: Piecuch, Hannah
phone: (617) 258-5594
title/department: Marketing and Communications Assistant, AS
hours: Tue, Wed, and Thurs 10am-4:30pm
name: Samuelson, Joanne M
phone: (617) 253-8296
title/department: Administrative Assistant, Barker and Rotch Libraries, AS
hours: M & Tues 10-4, W morning (10-500). W afternoon, Thurs & F 10-4 (7-238)
Forms frequently used: