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Admin Assistants Resource Guide: Home


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For questions about this page or to request updates, contact Nikki Hanafin.

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Administrative Support Group

The Administrative Support Group is a functional group made up of Libraries and MIT Press support staff whose primary function is to provide administrative support to our organizations in a broad range of capacities, for example: financial and payroll management; calendaring, travel, and/or event support; and facilities and supply maintenance. The purpose of this group is to disseminate information and updates, to exchange best practices, to identify common processes that may benefit from additional development or clarification, and to provide members, more generally, with a venue to discuss work with peers in similar roles.

The agenda is set by members. Colleagues in related functional areas—HR, Facilities, Finance, Administration—are invited to contribute and present agenda items, as is useful. Temporary employees in similar roles are welcome to attend meetings at the discretion of their managers (typically, when agenda items are important to the work being conducted).

Current membership:
Rob Caplin, Judith Gallagher, Nikki Hanafin, Renée Hellenbrecht, Kelly Hopkins, Cherry Ibrahim, Grace Kaseke Kindeke, Julia Lanigan, Michelle Miller, Hannah Piecuch, Joanne Samuelson, Angela Servello, Randi Shapiro (convener), Gayle Sherman (MITP), Sam Spencer.

Occasional contributors:
Robin Deadrick (HR Administrator), Keith Glavash (AD for Administration), Grace Mlady (Facilities Adminsitrator), Macrina Rizzo (Finance Administrator)

Meeting schedule:
We currently meet every other month for 90 minutes.

Email List: (includes HR, Finance, and Facilities Administrators)

MIT Libraries Assistants Directory

AA wiki:


Admin Assistants in the MIT Libraries and their schedules:

name: Caplin, Robert
phone: (617) 253-0874
address: 14S-134
title/department: Administrative Assistant, AS / LIRS
hours: M-W 7am-11:30am, TH 9:15am-1:45pm, F 7am-11:30am​

name: Gallagher, Judith E
phone: (617) 253-4307
address: 14S-322
title/department: Financial and Payroll Associate, AS
hours: M-F 9:30-5:30 (leaves at 5 on Thurs)

name: Hanafin, Nicole M
phone: (617) 253-5678
address: 14S-330
title/department: Financial and Administrative Assistant II, AS
hours: M-F 7am-1pm

name: Hellenbrecht, Renée
phone: (617) 324-6470
address: E25-131
title/department: Administrative Assistant, DO / DLAD / TPIE / TS3
hours: M-F 9am-5pm

name: Hopkins, Kelly
phone: (617) 253-3044
address: E25-131
title/department: Administrative Assistant, DO / Information Science
hours: M-F 8am-4pm

name: Ibrahim, Cherry
phone: (617) 715-5765
address: 14S-312
title/department: Human Resources Assistant, AS
hours: M 8:30am-12pm, Tue&W 8:30am-1:30pm, Th 8:30am-12:30pm

name: Kindeke, Grace Kaseke
phone: (617) 324-4983
address: 14S-216
title/department: Administrative Assistant, DO
hours: M-F 9am-5pm

name: Lanigan, Julia I
phone: (617) 253-9318
address: 14S-226
title/department: Collections and Administrative Assistant II, SCCS
hours: M-F 8:30am-4:30pm

name: Miller, Michelle
phone: (617) 253-6736
address: 14E-210
title/department: Administrative Assistant, ADE / CPS
hours: MW 8am-12pm & 2pm-5pm, T and TH 8am-1pm & 3pm-5pm, Fri out of the office

name: Piecuch, Hannah
phone: (617) 258-5594
address: 14S-312
title/department: Marketing and Communications Assistant, AS
hours: Tue, Wed, and Thurs 10am-4:30pm

name: Samuelson, Joanne M
phone: (617) 253-8296
address: 7-238
title/department: Administrative Assistant, Barker and Rotch Libraries, AS
hours: M & Tues 10-4, W morning (10-500). W afternoon, Thurs & F 10-4 (7-238)

name: Servello, Angela
phone: (617) 254-0131
address: 14S-308
title/department: Resource Development Assistant, DO
hours: M-F 9am-5pm

name: Shapiro, Randi
phone: (617) 324-4988
address: 14S-216
title/department: Senior Administrative Assistant, DO
hours: M-F 9:00-5:30

name: Spencer, Sam
phone: (617) 253-7096
address: 14S-148
title/department: Administrative Assistant and Access Services Associate, ID&LA
hours: M-F 9:00-5:00

Forms/Reference Guides

Forms frequently used: