LibGuides: Administrative Assistants (ADLIB) Guide: Procurement

Procurement

Obtaining a Procurement card (ProCard):

Manually or digitally fill out the procurement card application here, and forward to the Finance and Payroll Associate for approval.

Procurement

ATLAS A single online gateway for administrative systems at MIT. You can access the services you need - both self-service and administrative system functions - all in one place. Some key features include: +Home Page - Find helpful resources and learn about current activities. + Build your own Menu - Personalize your home page menu for the work tasks that you need most. +About Me - Update your personal info, payroll direct deposit, view paystubs, and more. +Campus Life - Learn about what is going on and connect with others at MIT. +People Search - Look up MIT colleagues from within Atlas and save favorite contact in address book. +Feedback Button - Let us know what you think. Over time, Atlas will provide access to additional systems, refresh older administrative applications, and improve users’ ability to organize work activities according to specific roles and individual needs.
Sourcing and Procurement Sourcing and Procurement is part of the Office of the Vice President for Finance and is available to assist you in the purchasing of products and services.
Requisitions/Purchase Orders As a buyer of goods and services at MIT, you have a responsibility to make the smartest purchase you can. To make buying easy for you, we have established relationships with vendors who provide quality products and services as well as favorable terms and conditions to the MIT community. You can make purchases from these vendors in three ways: -Via our electronic marketplace, Buy-to-Pay (B2P Coupa), a portal that allows you to directly order products in a similar way to other online catalogs -By using MIT's credit card, the ProCard -By creating a requisition, which is a request to purchase
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Purchase orders are needed when:
- buying sensitive items
- buying services (professional, temporary or cloud)
- not available through B2P punch-out catalogs
VISA Procurement Card (ProCard) This card provides another tool for the MIT community to use when making purchases of $3,000 or less. The cardholder can order authorized goods directly from suppliers who accept the Procurement Card as a form of payment. The Procurement Card is meant to complement, not replace, other purchasing tools such as the Buy-to-Pay (B2P Coupa) system used in conjunction with MIT's partners or the MIT Travel Card. It is still recommended that these methods of purchasing be used when appropriate. Procurement is responsible for managing the Procurement Card program. Each individual academic or administrative department is responsible for managing its cardholder accounts. Two areas of responsibility within each department have been defined to assist in the management of the Procurement Card: cardholder and department verifier. A cardholder cannot act as his/her own verifier; otherwise, the decision as to how each of these responsibilities is assigned will be made within the department.

Change a Purchase Order
Here's a handy guide on how to change a purchase order. (last revised 1/2023)

How do I get supplies/furniture/technology?

To order supplies, both on and off campus, use this form.
Technology-related items (keyboards, headphones, adapters, cables, power supplies, laptop replacements, etc.) should be submitted through JSM.
Furniture requests can be made here.

Furniture, Supplies, Staffweb Updates, & Adlib email Triage rotation Schedule 2025

Month	Name
January	Emily, Aya & Josh
February	Maddie & Shannon
March	Eliza & Rob
April	Shannon & Emily
May	Aya & Maddie
June	Rob & Eliza
July	Shannon & Emily
August	Maddie & Aya
September	Eliza & Rob
October	Emily & Shannon
November	Maddie & Aya
December	Eliza & Rob