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For questions about this page or to request updates, contact Nikki Hanafin.

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Administrative Support Group

The Administrative Support Group is a functional group made up of Libraries and MIT Press support staff whose primary function is to provide administrative support to our organizations in a broad range of capacities, for example: financial and payroll management; calendaring, travel, and/or event support; and facilities and supply maintenance. The purpose of this group is to disseminate information and updates, to exchange best practices, to identify common processes that may benefit from additional development or clarification, and to provide members, more generally, with a venue to discuss work with peers in similar roles.

The agenda is set by members. Colleagues in related functional areas—HR, Facilities, Finance, Administration—are invited to contribute and present agenda items, as is useful. Temporary employees in similar roles are welcome to attend meetings at the discretion of their managers (typically, when agenda items are important to the work being conducted).

Current membership:
Rob Caplin, Judith Gallagher, Nick Green (MITP), Nikki Hanafin, Renée Hellenbrecht, Kelly Hopkins, Shannon Hunt, Cherry Ibrahim, Grace Kaseke Kindeke, Julia Lanigan, Michelle Miller, Hannah Piecuch, Joanne Samuelson, Angela Servello, Sam Spencer.

Occasional contributors:
Grace Mlady (Facilities Adminsitrator)

Meeting schedule:
Every 2 months for 90 minutes.

Meeting conveners:
Renee Hellenbrecht & Rob Caplin

Meeting notetakers:
Rotating

Email List:
adlib@mit.edu

MIT Libraries Assistants Directory

AA wiki: https://wikis.mit.edu/confluence/display/ADLIB/Home

ADE | AS | DO | DSS | IASC | ID&LA | LIRS | SCCS | TPIE | ITS 

Admin Assistants in the MIT Libraries and their schedules:

name: Caplin, Robert
email: rcaplin@mit.edu
phone: (617) 253-0874
address: 14S-134
title/department: Administrative Assistant, LIRS
hours: M 12:30pm-5:00pm, T-F 8am-12:30am​

name: Gallagher, Judith E
email: jegallag@mit.edu
phone: (617) 253-4307
address: 14S-322
title/department: Financial and Payroll Associate, AS
hours: M-F 9:30-5:30 (leaves at 5 on Thurs)

name: Hanafin, Nicole M
email: nhanafin@mit.edu
phone: (617) 253-5678
address: NE36-6101
title/department: Financial and Administrative Assistant II, AS
hours: M-F 7am-1pm

name: Hellenbrecht, Renée
email: rhellen@mit.edu
phone: (617) 324-6470
address: NE36-6101
title/department: Administrative Assistant, DO / DLS / TPIE / ITS
hours: M-F 9am-5pm

name: Hopkins, Kelly
email: khopkins@mit.edu
phone: (617) 253-3044
address: NE36-6101
title/department: Administrative Assistant, DO / CREOS
hours: M-F 8am-4pm

name: Hunt, Shannon
email: shanhunt@mit.edu
phone: (617) 324-4988
address: 14S-216
title/department: Executive Assistant to the Director of the Libraries, DO
hours: M-F 8:30am-4:30pm

name: Ibrahim, Cherry
email: cherryib@mit.edu
phone: (617) 715-5765
address: 14S-312
title/department: Human Resources Assistant, AS
hours: M 8:30am-12pm, Tue&W 8:30am-1:30pm, Th 8:30am-12:30pm

name: Kindeke, Grace Kaseke
email: gkindeke@mit.edu
phone: (617) 324-4983
address: 14S-216
title/department: Administrative Assistant, DO
hours: M-F 9am-5pm

name: Lanigan, Julia I
email: jlanigan@mit.edu
phone: (617) 253-9318
address: 14S-226
title/department: Collections and Administrative Assistant II, SCCS
hours: M-F 8:30am-4:30pm

name: Miller, Michelle
email: msmiller@mit.edu
phone: (617) 253-6736
address: NE36-6101
title/department: Administrative Assistant, A&A / IASC
hours: MW 8am-12pm & 2pm-5pm, T and TH 8am-1pm & 3pm-5pm, Fri out of the office

name: Piecuch, Hannah
email: hannahpi@mit.edu
phone: (617) 258-5594
address: 14S-312
title/department: Marketing and Communications Assistant, AS
hours: Tue, Wed, and Thurs 10am-4:30pm

name: Samuelson, Joanne M
email: jsamuels@mit.edu
phone: (617) 253-8296
address: 7-238
title/department: Administrative Assistant, Barker and Rotch Libraries, AS
hours: M & Tues 10-4, W morning (10-500). W afternoon, Thurs & F 10-4 (7-238)

name: Servello, Angela
email: aservell@mit.edu
phone: (617) 254-0131
address: 14S-308
title/department: Resource Development Assistant, DO
hours: M-F 9am-5pm

name: Spencer, Sam
email: samspenc@mit.edu
phone: (617) 253-7096
address: 14S-148
title/department: Administrative Assistant and Access Services Associate, ID&LA
hours: M-F 9:00-5:00

Forms/Reference Guides

Forms frequently used: