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Admin Assistants Resource Guide: Home


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For questions about this page or to request updates, contact Nikki Hanafin.

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Administrative Support Group

The Administrative Support Group is a functional group made up of Libraries and MIT Press support staff whose primary function is to provide administrative support to our organizations in a broad range of capacities, for example: financial and payroll management; calendaring, travel, and/or event support; and facilities and supply maintenance. The purpose of this group is to disseminate information and updates, to exchange best practices, to identify common processes that may benefit from additional development or clarification, and to provide members, more generally, with a venue to discuss work with peers in similar roles.

The agenda is set by members. Colleagues in related functional areas—HR, Facilities, Finance, Administration—are invited to contribute and present agenda items, as is useful. Temporary employees in similar roles are welcome to attend meetings at the discretion of their managers (typically, when agenda items are important to the work being conducted).

Current membership:
Rob Caplin, Sam Fishkind, Judith Gallagher, Nick Green (MITP), Nikki Hanafin, Renée Hellenbrecht, Kelly Hopkins, Shannon Hunt, Grace Kaseke Kindeke, Julia Lanigan, Michelle Miller, Joanne Samuelson, Angela Servello, Sam Spencer.

Occasional contributors:
Grace Mlady (Facilities Adminsitrator)

Meeting schedule:
Every 2 months for 90 minutes.

Meeting conveners:
Renée Hellenbrecht & Rob Caplin

Meeting notetakers:

Email List:

MIT Libraries Assistants Directory

AA wiki:


Admin Assistants in the MIT Libraries and their schedules:

name: Caplin, Robert
phone: (617) 253-0874
address: 14S-134
title/department: Administrative Assistant, LIRS
hours: M 12:30pm-5:00pm, T-F 8am-12:30am​

name: Fishkind, Nicole Samantha
phone: (617) 258-5594
address: 14S-312
title/department: Human Resources Assistant, AS

name: Gallagher, Judith E
phone: (617) 253-4307
address: 14S-322
title/department: Financial and Payroll Associate, AS
hours: M-F 9:30-5:30 (leaves at 5 on Thurs)

name: Hanafin, Nicole M
phone: (617) 253-5678
address: NE36-6101
title/department: Financial and Administrative Assistant II, AS
hours: M-F 7am-1pm

name: Hellenbrecht, Renée
phone: (617) 324-6470
address: NE36-6101
title/department: Administrative Assistant, DO / DLS / TPIE / ITS
hours: M-F 9am-5pm

name: Hopkins, Kelly
phone: (617) 253-3044
address: NE36-6101
title/department: Administrative Assistant, DO / CREOS
hours: M-F 8am-4pm

name: Hunt, Shannon
phone: (617) 324-4988
address: 14S-216
title/department: Executive Assistant to the Director of the Libraries, DO
hours: M-F 8:30am-4:30pm

name: Kindeke, Grace Kaseke
phone: (617) 324-4983
address: 14S-216
title/department: Administrative Assistant, DO
hours: M-F 9am-5pm

name: Lanigan, Julia I
phone: (617) 253-9318
address: 14S-226
title/department: Collections and Administrative Assistant II, SCCS
hours: M-F 8:30am-4:30pm

name: Miller, Michelle
phone: (617) 253-6736
address: NE36-6101
title/department: Administrative Assistant, A&A / IASC
hours: MW 8am-12pm & 2pm-5pm, T and TH 8am-1pm & 3pm-5pm, Fri out of the office

name: Samuelson, Joanne M
phone: (617) 253-8296
address: 7-238
title/department: Administrative Assistant, Barker and Rotch Libraries, AS
hours: M & Tues 10-4, W morning (10-500). W afternoon, Thurs & F 10-4 (7-238)

name: Servello, Angela
phone: (617) 254-0131
address: 14S-308
title/department: Resource Development Assistant, DO
hours: M-F 9am-5pm

name: Spencer, Sam
phone: (617) 253-7096
address: 14S-148
title/department: Administrative Assistant and Access Services Associate, ID&LA
hours: M-F 9:00-5:00

Forms/Reference Guides

Forms frequently used: