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Admin Assistants Resource Guide: Home


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For questions about this page or to request updates, contact Nikki Hanafin.

Administrative Support Group

The Administrative Support Group is a functional group made up of Libraries and MIT Press support staff whose primary function is to provide administrative support to our organizations in a broad range of capacities, for example: financial and payroll management; calendaring, travel, and/or event support; and facilities and supply maintenance. The purpose of this group is to disseminate information and updates, to exchange best practices, to identify common processes that may benefit from additional development or clarification, and to provide members, more generally, with a venue to discuss work with peers in similar roles.

The agenda is set by members. Colleagues in related functional areas—HR, Facilities, Finance, Administration—are invited to contribute and present agenda items, as is useful. Temporary employees in similar roles are welcome to attend meetings at the discretion of their managers (typically, when agenda items are important to the work being conducted).

Current membership:
Beth Barnett, Rob Caplin, Sam Fishkind, Bill Funk, Judith Gallagher, Nick Green (MITP), Nikki Hanafin, Renée Hellenbrecht, Kelly Hopkins, Shannon Hunt, Grace Kaseke Kindeke, Ana Rodriguez Balanta, Cindy Rosenthal, Sam Spencer.

Occasional contributors:
Libraries' Facilities Adminsitrator

Meeting schedule:
Every 2 months for 90 minutes.

Meeting conveners:
Sam Fishkind & Rob Caplin

Meeting notetakers:

Email List:

MIT Libraries Assistants Directory

Departments: A&A | ASDC | DLS | DODSS | ID&LA | ITS | LIRS | MDCS | SCCS | TPIE |

Admin Assistants in the MIT Libraries and their schedules:

Barnett, Beth
phone: (617) 715-5864
address: NE36-7310
title/department: Marketing and Communications Assistant, AS
hours: Tue/Wed 9:00am-5:00pm, Th 9:00am-1:00pm

Caplin, Robert
phone: (617) 253-0874
address: 14S-134
title/department: Administrative Assistant, LIRS
hours: M 12:30pm-5:00pm, T-F 8am-12:30am​

Fishkind, Sam
phone: (617) 258-5594
address: NE36-7th Floor
title/department: Human Resources Assistant, AS

Funk, Bill
phone: (617) 253-0035
address: NE36-7314
title/department: Administrative Assistant for the Hayden Renovation Project, AS
hours: TBD

Gallagher, Judith E
phone: (617) 253-4307
address: NE36-7347
title/department: Financial and Payroll Associate, AS
hours: M/W/Th/F 9:30am-6pm, Tues 10:30am-6pm

Hanafin, Nicole M
phone: (617) 253-5678
address: NE36-6101
title/department: Financial and Administrative Assistant II, AS
hours: M-F 7am-2:30pm

Hellenbrecht, Renée
phone: (617) 324-6470
address: NE36-6101
title/department: Administrative Assistant, DO / DLS / TPIE / ITS
hours: M-F 9am-5pm

Hopkins, Kelly
phone: (617) 253-3044
address: NE36-6101
title/department: Administrative Assistant, DO / CREOS
hours: M-F 8am-4pm

Hunt, Shannon
phone: (617) 324-4988
address: NE36-6101
title/department: Executive Assistant to the Director of the Libraries, DO
hours: M-F 9:00am-5:00pm

Kindeke, Grace Kaseke
phone: (617) 324-4983
address: NE36-6101
title/department: Administrative Assistant, DO
hours: M-F 9am-5pm

Lemos, William
phone: (617) 324-0131
address: NE36-7309
title/department: Resource Development Assistant, DO
hours: M-F 9am-5pm

Nichols, Drew
phone: (617) 253-5635
address: NE36-6101
title/department: Administrative Assistant to the Collections Directorate, A&A / DC / SCCS / DO
hours: M-F 9:00am-5:00pm


Forms/Reference Guides

Forms frequently used: