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Admin Assistants Resource Guide: Central Accounts

Central Accounts

Central Accounts List

 

 

 

Account Name

 

Account Number

 

Purpose

 

Routing/Process Requirements

Supplies

1607550

Office & printing supplies, drinking water

No routing required.
PLEASE NOTE: Supplies such as paper plates, cups, napkins, and utensils should be charged to the MISC account 1607566. (when not already available from catered events). Technology items, like keyboards, cables, etc. should be requested through techpurchases-lib@mit.edu. Information Technology Services (ITS) will arrange purchase or supply the item from existing stock.

Unallowable purchases: Consumable food items such as candy, snacks, coffee, tea, sugar, cream, etc are NOT to be purchased using library or department accounts.

Facilities Repair & Maintenance

1607552

Facilities Work Orders for jobs which require payment (as opposed to those which are normally free of charge)

No routing required, but cc: to facilities-help-lib@mit.edu

Service Contracts

1607553

Service contracts on equipment such as copiers, scanners, security gates, etc.

No routing required, but cc: to the Libraries Facilities Team (facilities-help-lib@mit.edu)

Furnishings

1607554

Furniture, re-upholstering, re-finishing, carpeting, lighting (not built in), etc.

No routing required, but cc: to facilities-help-lib@mit.edu
For questions about vendors and budgets, contact gmlady@mit.edu

Moving

1607555

As name suggests

No routing required, but cc: to facilities-help-lib@mit.edu

Software

 

Software purchases or license renewals

Account is no longer used. Route all requests through techpurchases-lib@mit.edu. Information Technology Services (ITS) will arrange purchase.

Copying & Quick Printing

1607558

CopyTech or other quick copy outlets for copies, posters, business cards, etc.

No routing required

Postage & Shipping

1607563

As name suggests, including express shipment

No routing required

Events

1607564

Events not included in local department “team building”

If there is an “event” which is not solely Librariess related, use the “Events, 1607564” account.   If there is an “event” which is department only, it comes out of morale or should come out of a AD’s discretionary account. 

Miscellaneous Operations

1607566

Anything which isn’t covered above, e.g. Audio Visual, parking, space rental, etc.

No routing required

 

Computer Peripherals

(Tech Distributed)

 

As name suggests

Account is no longer used. Route all requests through techpurchases-lib@mit.edu. Information Technology Services (ITS) will arrange purchase or supply the item from existing stock.

Training Materials

1607567

MIT training materials and books.

No routing required.

Frequently Used GL accounts