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MIT Thesis FAQ: June 2021 Degree Candidates

June 2021 Update

Reminder: Students - submit your thesis electronically to your department or program.

The thesis specifications have not yet be updated to reflect the transition to electronic submission. Some portions do still reference physical printing and submission of your thesis. You may disregard these references.  

Please pay close attention to the following sections of the Specifications for Thesis Preparation:

What to submit to your Department/Program

Submit the following:

  • A PDF of your final thesis document (with no signatures)
  • A PDF of your completed ProQuest form with included title and abstract pages (this should be a single PDF that combines all 3 documents) [PhD candidates only]
  • Signature page (if required by your department; your department will provide specific guidance)

If possible, students should save their thesis as a PDF/A-1 (additional guidance coming soon!)

File naming

Files must be named according to this scheme: authorLastName-kerb-degree-dept-year-type_other.ext


  • Thesis PDF: macdonald-mssimon-mcp-dusp-2019-thesis.pdf
  • Proquest Form: macdonald-mssimon-mcp-dusp-2019-proquest.pdf
  • Signature Page: macdonald-mssimon-mcp-dusp-2019-sig.pdf

Temporary Holds

The Office of Graduate Education oversees the policies and procedures for requesting a temporary publication hold of your thesis. 

Note: Request for temporary holds must be submitted prior to graduation.

What to submit to the Libraries

This form will be open the week of April 5th and must be completed by the day of graduation:

The information you provide must match the title page and abstract of your thesis. You will be asked to confirm or provide:

  • Your name as it appears on your thesis (Family Name, Given Name Middle Name)
  • Thesis title
  • Department or Program
  • Degree(s)
  • Abstract
  • Supervisor(s)
  • Copyright 

Copyright and Licensing

If you retain your copyright you may also apply a Creative Commons License to your thesis. The Creative Commons License allows you to grant permissions and provide guidance on how your work can be reused by others. For more information about CC:

  • Review the policy to determine if you may retain copyright to your thesis. If you need help confirming, check with your department. 
  • If you believe you retain copyright, submit this form to TLO. Additional information from TLO can be found here.
  • To determine which CC license is right for you, use the CC license chooser 
  • Note: You do not need to apply a CC license to your work. If you choose not to, your thesis will be available in DSpace@MIT with the following statement: In Copyright

Formatting Your Copyright Statement

  • Following the instructions in the thesis specifications under How To Copyright a Thesis.
  • If using a CC license, replace "All Rights Reserved" with your chosen CC license (CC-BY-NC 4.0).
  • Remember to also include the following statement below your (c): “The author hereby grants to MIT permission to reproduce and to distribute publicly paper and electronic copies of this thesis document in whole or in part in any medium now known or hereafter created.

ORCID: Open Researcher & Contributor ID

What is ORCID?

ORCID is an open, non-profit, community-based effort to provide a registry of unique researcher identifiers and a method of linking research-related items, such as articles as datasets, to these identifiers.

ORCID provides a persistent digital identifier that distinguishes you from every other researcher. The goal is to support the creation of a permanent, clear, and unambiguous record of scholarly communication by enabling reliable attribution of authors and contributors.

Register for an ORCID ID.

This process also associates your ORCID with your MIT profile. Once you have the ID you also have the option to build your profile through the “import works” button, associating your papers, data sets, and other research output with your ID. You can then include the ID as a link on your CV or web page. You can also create an account without linking it to your MIT profile here.

See our ORCID FAQ for more information.