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Communication & Collaboration Resources: Events and presentations - making accessible
Beware of using colors - especially red and green - to convey information.
Use a color blindness checker like Vischeck or use text (“Correct”, “Incorrect”) or icons (✔ , ✘) as a backup for color
If using a red pointer, describe what you are pointing at as well
Write descriptions, labels, or alt text for images, charts, and graphs
Use motion and special fonts sparingly
Create video captions for your videos (see resources below)
Can your audience hear it?
Accommodate requests for using a microphone or other amplification device
Face the audience, not the screen, when speaking
Use microphones for presenters and audience questions for groups of more than 20 (watch the “Like the Mic” video)
Repeat audience questions before answering
Can your audience access it physically?
Determine wheelchair accessible routes and seating
Use clear signage for accessible entrances, bathrooms, parking, etc.
Consider providing food allergy-safe options and ingredient labels
Set up a Webex for remote attendees
Consider recording or photographing the event
Provide slides and materials online after the event
Can your audience communicate and participate?
Offer microphones for those needing voice projection
Enable chat and microphone communication online
Make sure your audience has access to the required technologies
Ensure space for mobility if moving around is required for activities
Establish norms of respectful communication
Ask everyone to share their preferred pronouns
Make sure the session content is inclusive and not privileging one point-of-view or set of life experiences
Not sure what someone needs to participate fully?
Ask. Collaborate. Provide help in a matter-of-fact way that preserves the dignity of the individual. Remember that making a meeting or event more accessible for people with disabilities often improves the experience for everyone, but also reasonable accommodation is the law (ADA).
2. MIT and other resources
MIT resources and contacts
Accessibility & Usability at MIT
Truly helpful resource at MIT. An internal consultancy available to the entire MIT community, providing assistive technology services, as well as accessibility and usability consulting. In particular, see their web pages on: