Digital records

1. Complete a Records Transfer Form and email it to rmprogram@mit.edu
2. See the digital transfer instructions

Physical records

1. Order archival boxes (#MB-15) from the Paige Company
2. Pack

• Pack the folders in the same order in which they were filed (this may be alphabetical, chronological, or some other arrangement)
• Remove documents from hanging files and binders and place them in folders, labeled appropriately
• Fill each box completely so that folders do not slump. A partially full box can be stuffed with crumpled paper to keep folders upright
• Label the front of each box in pencil with the following information:
  1. Name of your office or DLC
  2. Brief description of contents and date range (example: Subject files, A-E, 1990-2020)
  3. Month and year of transfer (example: July 2024)
  4. Box number, starting with 1 for each new transfer (example: 1 of 6)

3. Complete the transfer paperwork

• Complete an inventory spreadsheet (.xls) listing the folders in each box and email it to rmprogram@mit.edu

• Complete a Records Transfer Form and email it to rmprogram@mit.edu

4. Schedule a pickup

• Email mailsvc@mit.edu to schedule a pickup from Campus Parcel Service
• Request that the boxes be delivered to 14N-118, Monday-Thursday, 10:00-4:00. Email rmprogram@mit.edu with the date and time of the pickup so we can arrange to receive the boxes 
• Secure box lids with packing tape prior to pickup