Established by MIT Policy 13.4, the Records Management Program provides a range of services designed to help the Institute meet its recordkeeping responsibilities. Together, our records document MIT’s history, support decision-making, demonstrate compliance, and enable us to do our jobs.

The Records Management Program:

• Advises employees on handling information throughout its life cycle, including creation, storage, retention, digitization, and archiving or destruction
• Collaborates with administrators and the Institute Records Committee to develop and maintain retention schedules that identify records created or received by the Institute and specify how long those records must be retained
• Identifies Institute records with enduring value to MIT and facilitates their transfer to the Institute Archives for permanent preservation
• Coordinates the offsite storage, retrieval, and imaging of inactive, non-permanent records at Iron Mountain

It is essential to understand that all Institute records are the property of MIT. This means that while we refer to records as belonging to us, or to a particular office or department, they are all part of the MIT “record” and must be treated as such. Please contact us for assistance.