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MIT Records Management Program: Records management liaisons

Records management liaison

Responsibilities

Records Management Program

  • Orientation and training for the Records Management Liaisons.
  • Assisting in transfer of inactive records to the storage facility.
  • Ensuring timely destruction of inactive records at the end of their life cycle.
  • Identifying and acquiring records of permanent, enduring value for the Institute Archives.
  • Providing general assistance to Institute offices and departments in the management of their records.

Departments, laboratories, and centers (DLCs)

  • Each administrative office, academic department, research center, and laboratory is responsible for proper management of the records in its custody.
  • Program directors, department heads, and other senior managerial staff are ultimately responsible for ensuring compliance with federal and state law as well as with Institute policies.
  • Day-to-day responsibility is usually delegated to a Records Management Liaison.

Who is a Records Management Liaison?

A Records Management Liaison is a member of the office designated as point of contact, responsible for preparing boxes and sending pickup and retrieval requests. To become a Records Management Liaison, please have a supervisor or department head fill out and sign the Personnel Authorization Form. The form must be printed on departmental letterhead and sent to Records Management 14N-118 via interdepartmental mail.

Contact us

Image of a carton prepared for records storage.

Have questions about physical or digital records management?

Contact us at rmprogram@mit.edu