Responsibilities
Records Management Program
- Orientation and training for the Records Management Liaisons.
- Assisting in transfer of inactive records to the storage facility.
- Ensuring timely destruction of inactive records at the end of their life cycle.
- Identifying and acquiring records of permanent, enduring value for the Institute Archives.
- Providing general assistance to Institute offices and departments in the management of their records.
Departments, laboratories, and centers (DLCs)
- Each administrative office, academic department, research center, and laboratory is responsible for proper management of the records in its custody.
- Program directors, department heads, and other senior managerial staff are ultimately responsible for ensuring compliance with federal and state law as well as with Institute policies.
- Day-to-day responsibility is usually delegated to a Records Management Liaison.
Who is a Records Management Liaison?
A Records Management Liaison is a member of the office designated as point of contact, responsible for preparing boxes and sending pickup and retrieval requests. To become a Records Management Liaison, please have a supervisor or department head fill out and sign the Personnel Authorization Form. The form must be printed on departmental letterhead and sent to Records Management 14N-118 via interdepartmental mail.
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