SpringShare tools documentation for library staff: LibWizard

LibWizard is a tools for creating forms, surveys, quizzes, and tutorials. Login here: LibWizard

Should I use a form or a survey?

Surveys can have multiple pages and are better suited for more complex data collection, forms are limited to a single page. Surveys also have more complex multiple choice format options (grid, ranking, image choice).

SpringShare's LibWizard documentation

• LibWizard overview: forms, surveys, quizzes, tutorials
• Forms:  ideal for simple data collection needs
• Surveys: ideal for complex data collection needs
• Quizzes
• Tutorials

MITL-specific guidelines

1. Due to our data privacy policy, data in certain set fields (name, email, etc.) will be scrubbed automatically after 4 months. You must mark any other additional fields containing PII (personally identifiable information) for scrubbing - see LibWizard Data Privacy below for details.
2. Manage your form's permissions (owner, view permission & edit permission) if needed, otherwise any staff with a LibAnswers account can view your form responses (note that SpringShare admins can see all responses).
3. Delete forms that are no longer needed - responses can be downloaded via CSV format. 
4. When you are creating a new form, test all the settings of your form (ensure required fields and conditional field rules are working, etc), then have someone unfamiliar with your form test it - they are more likely to notice anything that is confusing, or isn't working as expected. 
5. Do not customize the general look/feel or color scheme.

Note: As of Jan/Feb 2021, for data privacy purposes, LibWizard patron data (name, email, phone, IP address, and any fields designated for data scrubbing in individual forms) will be scrubbed after 4 months (other submission details will be retained).

In order for the data scrubbing to work, you MUST:

1. For name, email, and phone fields, use the designated fields under "Submitter" - do NOT use a regular text input field:
 

 

2. For other fields that will request personally identifiable information (PII), such as MIT ID, or names/emails of others who are not the "submitter" you must set up privacy scrubbing for data in specific form fields.

3. It is strongly recommended that you delete all responses after the data is no longer actively needed. For forms/surveys that have ongoing use, set up a regular review on your calendar (at least every 4-6 months) to manually delete older entries. 

4. It is also strongly recommended you turn off the data collection of IP addresses, referrers, and browsers. See: Collect user agent information with each submission 

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SpringShare's LibWizard documentation