On this page is information relating to working at the desk and performing circulation tasks.
Useful links:
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You, at the desk:
Answering the phone:
Customer Service 101:
Questions? Some things can't be resolved at the desk.
Refer patrons to the following email addresses to address certain concerns:
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Your circulation tasks at the desk include (but are not limited to):
Circ basics:
DVDs/CDs circulation:
Check-out:
Check-in:
Chamber music scores with multiple parts:
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Complete list of our circulating equipment.
Equipment loan periods:
Checking in/out equipment:
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ILB (InterLibrary Borrowing)
ILB resources can be identified by their white paper bookbands that have the due date highlighted in yellow and a large barcode at the top.
Borrow Direct items can be identified by the "Borrow Direct" printed at the top of a colorful paper bookband. Update: Borrow Direct lending has resumed starting 12/13/2022.
Questions? Direct patrons with BD/ILB questions to email ilb-lib@mit.edu. We won't handle these questions at the desk.
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Policies for reserve items are uniform across all MIT Libraries. See MIT Libraries Reserves FAQ page. (Rules for each item are on their reserve sticker)
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Items such as headphones, remotes, and Xbox controllers may be checked out to be used in the library. All items will be due by closing that same day. Simply scan the barcode of these items and check them out as any other item.
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The Lewis Music Library houses a collection of facsimiles, rare books, manuscripts, and recordings of MIT music performances known as the Limited Access Collection.
Other original manuscripts and other rare materials are stored off-site. They may be used in the Distinctive Collections reading room (14N-118), open Mon-Thurs 10am-4pm. Appointments need to be requested three business days in advance.
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Lewis's physical space is limited, so a portion of our collection is kept in storage. The Library Storage Annex, or LSA, holds close to 12,000 LPs, in addition to videocassettes, CDs, bound journals, and other items. Users may request LSA items and have them delivered to their MIT Library of choice.
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MIT Libraries do not charge fines for daily loans except for Borrow Direct/ILB items, hourly loans, and recalled materials.
Lewis equipment will have replacement fees. TBD Fall 2022.
Questions? If a patron has a complicated question about their account/fines, refer them to circulation@mit.edu
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Have you discovered missing barcodes, missing music parts, or missing Alma notices on certain items? Let Lewis staff know! Send us an email with the item barcode, if possible, and any other relevant information.
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In the event that MIT's server goes down, or you are otherwise unable to access Alma, you will follow "downtime procedures."
This essentially involves recording circulation transactions in an excel spreadsheet to be manually entered in Alma once everything is back up and running. Important details to take down include the user's MIT ID# and the item barcode.
Downtime instructions:
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