Lewis Music Library Student Manual: Opening/Closing

Opening:

• Retrieve key from lockbox and open up Lewis. 
• Lock up Lewis until it's 10 AM, reopen at 10. (Return key to lockbox.)
• Turn on lights (including glass display case light). It is important to have the lights on and the library OPEN by 10am.
• Do a walk through:
  • Check for damage or leaking
  • Make sure upstairs doors are open for ventilation
    • (game room, study room, conference room)
  • Test public catalog terminals for normal operation; reboot if needed
  • Collect any books and scores from study tables and add to book cart under stairs
  • Bring the book cart from under the stairs to the circulation desk (to process in Alma)
• Remove the lid from the headphone compartment; tuck behind circ desk.
• Log in to Alma and process any books collected from book cart in Alma: "Register In-House Use"
  • How to mark an item used in Alma:
    • Fulfillment → Scan In Items
    • Select "Register in-house use"→ Scan item barcode
    • Place items on book cart for reshelving

11/7/2022 lcb

15 minutes before closing:

• Finish reshelving
• Announce a 15-minute or 5-minute warning that the library is closing as needed

Closing:

• Check to make sure the library is empty before locking up!
• Reset the space
  • Walk around and readjust chairs
  • Make sure no books are left in the copier machine
  • Check for any trash that didn't make it into receptacles
  • Collect books and scores from tables and listening carrels. Leave volumes on the book cart underneath the stairs
• Shut down the Audio Lab (turn off speakers, workstations' main power, theremin, & turntable) 
• Check that all audio and video equipment in carrels, group listening room, and listening lounge are turned off; turn off electronic pianos
  • Make sure all the iMacs are logged out. Computers should stay on.
• Replace lid from headphone compartment at circulation desk.
• Turn off library lights (including Audio Lab and glass display case light)
• Close the door behind circulation desk. (It should be locked.)
• Exit library through front door.
• Lock up! Get key from lockbox to lock door. Return key to lockbox.

Note: double coverage on the closing shift is to provide for your personal safety, but also to get the books & scores shelved.

2/3/2023 lcb

Lewis lights locations:

In reading room (1st floor):

• 1 switch on far column, behind current journal issues
• 1 switch beside the computer terminal under the stairs
• [The lights over the reference books should be on all the time (switches are inside the cage).]

Mezzanine level:

• 2 switches at the top of the stairs to the right (around the corner from Prof. Harris' portrait)
• 4 switches to the left of Prof. Harris' portrait
• lights over the listening carrels (individual switches on each light)

At circulation desk:

• 1 switch inside door on the right, above the fire extinguisher
• 8 switches on the wall behind the door

2/1/2022 lcb

The Audio Lab needs to be turned off every night. In the following order, please turn off:

1. Speakers (1 switch on back of right-side speaker) *Turn speakers off before main power switch to protect speakers from blowing out
2. Theremin (1 power switch if still on)
3. Turntable (1 power knob if still on )
4. “Main power” switch Workstation #1
5. “Main power” switch Workstation #2

*The speakers need to be the first to go off and the last to go on.

11/7/2022 lcb