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This page provides instructions on how to open and close Lewis:
*Ask Lewis staff if you need a reminder on how to find and access the Lewis key (lock box)
Opening the Lewis Music Library
Retrieve key from lockbox and open up Lewis.
Lock up Lewis until it's 10 AM, reopen at 10. (Return key to lockbox.)
Turn on lights (including glass display case light). It is important to have the lights on and the library OPEN by 10am.
Do a walk through:
Check for damage or leaking
Make sure upstairs doors are open for ventilation
(game room, study room, conference room)
Test public catalog terminals for normal operation; reboot if needed
Collect any books and scores from study tables and add to book cart under stairs
Bring the book cart from under the stairs to the circulation desk (to process in Alma)
Remove the lid from the headphone compartment; tuck behind circ desk.
Log in to Alma and process any books collected from book cart in Alma: "Register In-House Use"
How to mark an item used in Alma:
Fulfillment → Scan In Items
Select "Register in-house use"→ Scan item barcode
Place items on book cart for reshelving
Closing the Lewis Music Library
15 minutes before closing:
Announce a 15-minute or 5-minute warning that the library is closing as needed
Check to make sure the library is empty before locking up!
Reset the space
Walk around and readjust chairs
Make sure no books are left in the copier machine
Check for any trash that didn't make it into receptacles
Collect books and scores from tables and listening carrels. Leave volumes on the book cart underneath the stairs
Shut down the Audio Lab (turn off speakers, workstations' main power, theremin, & turntable)
Turn off the digital exhibits (Caleb's instructions at the circ desk)
Check that all audio and video equipment in carrels, group listening room, and listening lounge are turned off; turn off electronic pianos
Make sure all the iMacs are logged out. Computers should stay on.
Replace lid from headphone compartment at circulation desk.
Turn off library lights (including Audio Lab and glass display case light)
Close the door behind circulation desk. (It should be locked.)
Exit library through front door.
Lock up! Get key from lockbox to lock door. Return key to lockbox.
Note: double coverage on the closing shift is to provide for your personal safety, but also to get the books & scores shelved.
Where are the lights?
Lewis lights locations:
In reading room (1st floor):
1 switch on far column, behind current journal issues
1 switch beside the computer terminal under the stairs
[The lights over the reference books should be on all the time (switches are inside the cage).]
2 switches at the top of the stairs to the right (around the corner from Prof. Harris' portrait)
4 switches to the left of Prof. Harris' portrait
lights over the listening carrels (individual switches on each light)
At circulation desk:
1 switch inside door on the right, above the fire extinguisher
8 switches on the wall behind the door
Turning on/off the Audio Lab
The Audio Lab needs to be turned off every night. In the following order, please turn off:
Speakers (1 switch on back of right-side speaker) *Turn speakers off before main power switch to protect speakers from blowing out
Theremin (1 power switch if still on)
Turntable (1 power knob if still on )
“Main power” switch Workstation #1
“Main power” switch Workstation #2
*The speakers need to be the first to go off and the last to go on.