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Lewis Music Library Student Manual: Home

September 2021 Open/Close Procedures

About this guide

Welcome to the Lewis Music Library student manual. 

Included in this manual is information on emergencies, shifts & timesheets, opening/closing Lewis, circulation, equipment at Lewis, and finding help in answering reference questions. You may always ask Laura, Caleb, or Avery any time for assistance. Our cell phones are provided here.

On this tab, you will find information on 

Other useful links:

09/07/2022 lcb

Emergencies and Alarms

  • If you feel personally threatened, or for a medical emergency, contact the MIT Police:
    • The panic button to the MIT Police is just under the edge of the front counter, by your left hand as you face the windows.
    • Or dial 100 from a campus phone. (Not x3-100).
      From a cell phone or off-campus phone: 617-253-1212.
    • Whenever MIT Police are called, an Incident Report must be filled out.
  • If a library user is being disruptive:
    • Library use policy specifies a two-hour limit on public terminals and no recreational use
    • It's okay to call Hayden x3-5671 and ask advice if a user's behavior is borderline
    • For situations that are disruptive to normal library business but do not warrant calling the police, send a message to so we are all in the loop.
  • Fire alarm or order to evacuate:
    • All fire alarms require evacuation
    • Tell users they must leave, but don't wait for them
    • Exits are the front door and the alarmed door by the Audio Lab
      (the courtyard doors are locked)
    • Leave the front door unlocked
    • Return only when allowed by the MIT emergency officials
  • Risk to MIT Libraries collections:
    • Link to Disaster response guidelines
    • If you are here by yourself, use the number in the box at the right to contact Avery, Laura, and Cate.
    • If you are here by yourself, email, then email muslib to let us all know.
    • Our React Pak (disaster response kit) is a plastic crate on the reserve shelves, bottom shelf.
    • The Wet Book Kit is a clear zip-top envelope kept in the green metal holder on the circulation counter. It contains instructions and bags of various sizes, including large ones for wet scores. In a pinch, a "rainy day" MIT Libraries plastic bag could be used to isolate a wet volume.
  • There is a very loud alarm on the fire door by the Audio Lab. Call Campus Police to alert them, and then email muslib.
  • The Security gate alarm will go off:
    • if you forgot to desensitize a book or score
    • if the user forgot to check them out
    • if items from another library weren't checked out properly
    • if a textbook or paperback owned by the user has a security strip (they're often published that way)
    • Check the items; if you can't find a reason, thank the user and let them go.
  • Phone use, in case of emergency:

    • Ours is not a public phone. However, MIT Police and MIT Facilities (Physical Plant) employees are allowed to use any Institute telephone.
    • If a user insists that there is an emergency, make sure they are trying to reach MIT Police and then dial 100 for them. There is also a "blue phone" just outside our building which connects directly to MIT Police.

Updated 10/15/21 cg

Need Help?

For Help, contact:

  • Audio Lab, listening equipment, music software on the iMacs: ask or email Caleb and Laura
  • Binding and repair things or ordering questions: ask Laura
  • Circulation, Reserves, student schedule and payroll: ask Laura
  • Bigger problems: contact Avery
  • Really an Emergency: still let Avery know
  • Emailing muslib is the fastest way to alert everyone what's going on

If there is a question of Lewis Music Library policies, it may be documented in this guide. You may also call Avery or Laura at the numbers below. Never feel that you need to argue with patrons about our policies. Use email if you just want to tell us about something.

  • Avery:
    cell 901-488-4553
    MIT  3-5636
  • Caleb:
    cell 865-287-4320
    MIT 3-0982
  • Laura:
    cell 774-278-0799
    MIT 3-3974

  • Jake:
    cell 415-302-1844
    MIT 3-7389