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Lewis Music Library Student Manual: Equipment

Lewis Music Library Audio Lab

The Lewis Music Library Audio Lab has two iMac workstations containing identical software.

  • Station Station #1 is hooked up to Mother 32 and to Minotaur. There are patch cords in the drawers of both equipment stands.
  • #2 has a mic for speech input to record a podcast
  • The theremin can be used with either station
  • Note: sometimes users will experience a very slow logon but Kerberos should finally let them in.


  • Audio Lab hours will be from library opening time until 15 minutes before library closing time (warn users 30 minutes before closing)
  • Available to MIT students, faculty, and staff
  • No food or beverages
  • No guests allowed
  • The Audio Lab is not a recording studio; no acoustic instruments, singing, etc.
  • Users make reservations through  Walk-ins are fine but will be bumped by someone with a reservation.


Note: as of May 2019, we are not requiring walk-ins to make a reservation.  -ndm

  • The schedule will be available on the front desk computer through an administrative Touchstone account (setup in process, 12/4/2017)
  • Before using the room, the user must have a current MIT ID and be on the mycard schedule. They should show the email reservation confirmation on their phone or laptop.
    • If they're not on the schedule but a station is free, have them schedule their time on mycard (so we can get a usage count)
      • First click on the Room Reservation tab
      • Change the pull-down Room Group menu from "MIT Libraries" to "MIT Libraries Audio Lab Stations"
      • Click on calendar icon to see available time slots; if it defaults to Day, click on Week
  • A user needing to record spoken input for a podcast should reserve both stations simultaneously (the mic is on station #2).
    • If mycard doesn't let them reserve both stations, they may phone the circulation desk (x3-5689) and have library staff reserve station #1)
  • Check out a set of the special Beyer headphones (kept in the barcoded bags on the Zoom shelf)
  • Now use the key (front desk drawer) to unlock the door. Do not hand out the key! Return key to drawer.
  • Encourage users to fill out the survey:
  • If an MIT user is blocked from making the mycard reservation (should rarely happen):
    • They show their current MIT ID
    • Library staff will enter the mycard reservation. Be sure to enter their name.
    • Now use the key to unlock the door. Do not hand out the key!

Guidelines for use are posted in Audio Lab (copy on R:\Music\Audio-lab-use2017.pdf)


Last updated 5/2/19 NDM


Zoom portable audio recorders

We have five Zoom portable audio recorders that circulate 1 day to MIT students, faculty or staff.


  1. Loan period is 1 day (due at closing of the next day), no renewals
  2. Confirm contents inside the case before checking out:
    Zoom recorder
    Pair of ear-buds (in small round metal case)
    SDHC card (inside the unit)
    USB cable
    Wind screen (black foam)
    Adapter for microphone stand
    AC power adapter
    Two AA rechargeable batteries
    One page Easy Recording Guide
  3. Checkout using barcode on case
  4. Inform user of overdue charge $5 per day
  5. Inform user of replacement charge amount $500.00
  6. Printed manual separately available
  7. Microphone stand separately available


  1. Check contents inside the case before checking in:
    Zoom recorder
    Pair of ear-buds
    SDHC card (inside the unit)
    USB cable
    Wind screen
    Adapter for microphone stand
    AC power adapter
    Two AA rechargeable batteries
    One page Easy Recording Guide
  2. Printed user manual, if borrowed
  3. Microphone stand, if borrowed
  4. Delete audio files upon return (see separate instructions from Forrest)
  5. Plug batteries into recharger (unless they're still 95% full)

Updated 9/8/2014 csm

Computers and Software

Computer use:

  • Public catalog computers are intended for library use. They do not support encryption.
  • If one is being used for personal use and the computer is needed for library use, the first person can be asked to give up the computer.
  • The MIT Libraries' Use Policy is posted above the computers.
  • Printer:  We no longer have a public printer or print release station (removed because of low use), but a print can be sent to some other printer in the Libraries. See "Printing" on the Scan, Copy & Print guide.

Wireless & net drops:

  • MIT wireless access should reach everywhere in the library. Sometimes the default logon is MIT Guest; MIT users may change that to MIT Secure on their wireless device in order to get into purchased databases, etc.
  • Net drops are located in the reading room (center window post with donor names plaque), the small mezzanine study room, and the mezzanine conference room (at screen end).

Listening carrels & equipment:

  • The mezzanine has listening and viewing equipment for playback of CDs, LP records, cassettes, videos, laserdiscs, and DVDs. There are also four study tables with power outlets; two of them contain iMac computers loaded with the music software listed below.
  • Audio and music software are intended for the MIT community.
  • Playback equipment is open to anyone.

Audio/music software (intended for MIT community; Kerberos logon required for iMacs):

By software function:

We no longer have a machine to digitize a VHS tape (removed, 9/2013)

Finale  Score notation all 3 iMacs (kerberos)
Sibelius  Score notation all 3 iMacs
MuseScore  Score notation all 3 iMacs
Logic Pro Audio recording/editing all 3 iMacs
Reaper Audio recording/editing all 3 iMacs
Max (Cycling 74) Visual programming language for music and multimedia all 3 iMacs
SmartScore  OMR software for music XML all 3 iMacs
DSP-Quattro Digitize LP or cassette; audio recording/editing software allows for sophisticated editing and creation of CD tracks or audio files for individual pieces. New, August, 2015; guide coming soon. iMac at top of stairs
Teac GF-450K7 Digital conversion of LP or cassette. Requires music CD-R. See printed quick guide at workstation. Mezzanine carrel
Wavepad Digitize LP or cassette; audio recording/editing software  iMac at top of stairs


By location:

  • Reading room (Kerberos logon): Finale; Sibelius; MuseScore; Logic Pro; Reaper; Max (Cycling 74); SmartScore X2 Pro.
  • Mezzanine:
    • iMac at top of stairs (Kerberos logon): Wavepad
    • iMacs (2) on mezzanine tables (Kerberos logon): Finale; Sibelius; MuseScore; Logic Pro X; Reaper; Max (Cycling 74); SmartScore X2 Pro.

Music copyright:

Users may not connect anything to our listening equipment to make copies. The scanner/copier (see below) and the audio reproduction software (see above) should meet most users' needs for copies. Users who feel that they have a special case should talk to Nina (617-253-5652).

Updated 5/2/19 ndm

Scanner/copier, pianos, chair lift, and displays

Scanner/photocopy machine:

  • The scanner/copier in the Lewis Music Library allows free copies.  Users can also email a scanned pdf file to themselves.
  • If we run short of paper or toner, ask Forrest to order more.
  • Problems with the scanner/copier:
  • During the week, tell Forrest; evenings and weekends, leave him a message.
  • Put an "Out of Order" sign (include the date!) on the machine.
  • While our machine is malfunctioning, materials may be checked out for a few minutes to be copied at Hayden.

Electronic pianos:

  • We have two electronic pianos:
  • next to the New Books & Scores table near the scanner/copier
  • upstairs on the mezzanine
  • User will need a set of headphones (headphone jack is located under the left end of the keyboard).
  • First come, first served -- no reservations.

Studio upright piano in reading room:

This was purchased with the Class of 1982 Music Library Fund in late 2013. It is opened for many events, including "Open Mic" sessions (we're trying out first Fridays at noon for March, April, and May of 2014). 

Other pianos:

The Campus Activities Complex is responsible for the piano rooms on the 4th floor of the Stratton Student Center; MIT ID, application and activiation of ID required. For applications or questions contact W20-500, x3-3913.

Elevator (chair lift):

  • The "elevator" is really a handicapped-access chair lift to the mezzanine.
  • Anyone unable to get upstairs is entitled to use it.
  • Transport for a disabled person (crutches, wheelchair), not a passenger elevator.
  • Controls are locked ON; no key is needed to operate it.
  • If you can, accompany the person to the elevator and demonstrate how it works.
  • A linked set of keys marked "Door to chair lift" and "Lift key" are kept in the front drawer at the Circulation Desk, but normally they will not be needed.

Displays & exhibits:

Various exhibits are displayed in the Lewis Music Library's display case during the year to highlight materials from our collections. Sometimes on April 1st, we have a case dedicated to Johann Nepomuk Krank (1886?-1965), an obscure Transylvanian-American composer directly related to P.D.Q. Bach. Some of our best exhibits have been prepared by student staff; if you have an idea for one, talk to Nina about it.

  • New book covers: in the hallway case outside our door. Consult Barton to see if the book is out.
  • Music events at MIT and in the Boston area: public bulletin board. Also advertisements for instruments for sale, music lessons, etc.
  • Flyers for festivals, contests, conferences, etc.: tray on top of the circulation counter.

Updated 8/19/2015csm


Conference room on mezzanine (dedicated to the late MIT Professor Roy Lamson):

  • Open for group study as much as possible.
  • Large screen has laptop cable; adaptor for Mac computers available at the desk (barcoded, kept with the DVD remotes).
  • Some library meetings are scheduled here. (Contact person: Cate)
  • Food and beverages are not allowed!

Group listening/viewing room on mezzanine (114M):

  • Contains large screen TV with VCR, laser disc player, & DVD player
  • Not soundproof: no vocal or instrumental practice
  • Please, no food or beverages!
  • Policy for use: ordinarily first-come, first-served, but Peter has set these priorities:
  • Priority One: MIT students and faculty using the room for Music & Theater Arts course work
  • Priority Two: MIT students, faculty, and staff using the room for course work other than Music & Theater Arts
  • Priority Three: MIT students, faculty and staff who are using this room for purposes not related to course work
  • Priority Four: Non-MIT users

Study room:

  • For group study
  • Occasionally, may be needed for a library meeting (Contact person: Cate)
  • Please, no food or beverages!

Practice rooms, music classrooms, Killian Hall, and the Bldg. 4 practice room suite are all under the jurisdiction of Music and Theater Arts, Bldg. 4-246 (main office, x3-3210; concerts office, x3-2906)

Need Help?

For Help, contact:

  • Audio Lab, listening equipment, music software on the iMacs: leave a note or e-mail Forrest
  • Binding and repair things or ordering questions: ask Cate
  • Circulation, Reserves, student schedule and payroll: Cate
  • Bigger problems: contact Nina
  • Really an Emergency: still let Nina know

If there is a question of Lewis Music Library policies, it may be documented in this guide. You may also call Cate, Forrest or Nina at the numbers below. Never feel that you need to argue with patrons about our policies. Use e-mail if you just want to tell us about something.

  • Nina:
    c 617-791-0961
    MIT  x3-5636
  • Forrest:
    h 401-728-0838
    MIT x3-0982
  • Cate:
    c 617-767-4142
    MIT x3-7389