Each subject specialist manages one or more funds to pay for books selected as firm orders (GOBI slips, reader requests, etc.).
Fund lines for earnings are designated in the fund code E-XXX-XEXX. The earnings on the fund can be expected as an allocation each year with some variability due to fluctuations in the stock market. Any unspent balance in an endowed earnings fund line will carry forward into the fund line for the accumulated balance at the end of the fiscal year.
Fund lines for accumulated balance are designated in the fund code E-XXX-XAXX. Any unspent money in this fund or in the associated earnings fund will carry forward into this fund in subsequent years.
Each CoP, CSA, and Information Resources (IR) has a fund for uncommitted serial funds (ZNEW) and for committed funds (CMMT).
|Arts & Humanities||S-A.H-ZNEW||S-A.H-CMMT|
|Science & Engineering||S-S.E-ZNEW||S-S.E-CMMT|
|Social Science & Management||S-SSM-ZNEW||S-SSM-CMMT|
|Large journal packages||S-IRC-ZNEW||S-IRC-CMMT|
Funds move from ZNEW to CMMT when new serials are purchased and from CMMT to ZNEW when serials cease or are canceled.
The Aga Khan endowment has a single serials fund: W-KHN-CMMT
Each library location has a fund to pay for books purchased on the approval plan (see also Monographs).
Funds that carry forward unspent balance from previous years. Used for strategic purchasing.
Funds for central purchases of one-time or ongoing materials.
Fund to cover the cost of replacing missing, lost, or damaged books. See procedure document.
Each library location has a fund for reserves staff to purchase books requested by faculty for course use. See procedure document.
Central fund used to cover the cost of items purchased by patron request.