This guide is meant to be used by the NE36 Administrative Assistant team to answer common questions about space-related concerns in NE36.
See something that needs to be updated? Email lib-ne36-admins@mit.edu.
NE36 Administrative Assistants: lib-ne36-admins@mit.edu
NE36 Managers: lib-ne36-managers@mit.edu
Keyboard Installations
For one-off requests, use the spares we currently have in stock in the utility closet (6113b) and submit an install request via BIIBTenantServices@biogen.com
If there’s a need to place a new order due to a large number of requests:
Requests for other furnishings, including standing desks
Please follow the guidelines on the "Furnishings" account section of the Admin Assistants Resource Guide: Central Accounts page of Staff Web. Note that VPF guidelines do not allow for furniture to be purchased on a Procurement Card.
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Name plate backings and printed name plates can be ordered from Nap's Dealer Supply.
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These are some suggested items to order for common workstation organizational needs. All of these items work with the dimensions of our existing workstations and filing drawers.
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Libraries staff who need to borrow an access badge should email lib-ne36-admins@mit.edu, or contact one of the NE36 admins. (Badges can be found in the key lockbox.)
Admins should log the signout and return of all access badges. The signout list for badges can be found here. If you are an admin who needs access, please email rhellen@mit.edu.
We have a limited number of spare access badges for visitors to use while in NE36 (to move back and forth between the office suite and bathrooms). Staff may also borrow a badge for the day if they forget their MIT ID. Please note that since we have a limited number of badges, borrowing one is first-come, first-served. Badges should always be returned to NE36 admin staff before leaving for the day.
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The main entrance to NE36/105 Broadway is open, with the security desk staffed, Monday through Friday from 6AM to 6PM (excluding holidays). For access outside of these hours, staff will need an access badge from Biogen (separate from their MIT ID card).
Biogen access badges are available to staff who are based in NE36, or staff whose jobs may require them to access the building during off hours; other Libraries staff will not be issued Biogen access cards.
Cards can be requested by new staff, or staff who are relocating to NE36, here. Please note that the turnaround time on these badges usually takes at least two weeks.
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See this page on the NE36 Staff Guide for general information for staff who need information on how to dispose of an item.
Disposing of really large items, like wooden pallets, requires reaching out to SBM, our janitorial contractor.
Electronic waste, printer toner cartridges, and plastic bags/film are picked up by MIT Facilities. A work order must be created in Atlas to do so. Because NE36 is not listed in the pull-down section of pickup locations, choose building W20 and room 021 from the list, and then write in "Actual location is NE36-6101" in the section asking for more detailed location information.
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The key lockbox is mounted to the wall in the utility closet next to the kitchenette. The combination for the lockbox is stored in a shared LastPass folder; if you are an administrative assistant who needs access, email the NE36 admins list. (The Director's Office administrative assistants, the NE36 administrative assistants, and the Libraries' Facilities Administrator should all have access to this shared password.)
The lockbox contains extra access badges (see here for information); extra keys to assist during a lockout in an office, conference room, or other NE36 space; and extra keys for the hotelling lockers, in case of lockout/lost keys. The keys are labeled and ordered. There is also a numbered list inside of the lockbox.
In the event that nobody with access to the lockbox is immediately available to open it up for an urgent need (such as an accidental lockout during a conference call), the lockbox combination can be shared with the member of staff who needs assistance. Afterward, the combination should be changed, and the new combination should be shared out via LastPass.
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There are three copy stations in NE36 suite 6101 and one on the 7th floor. They each host a multi-function printer/scanner/copier/fax machine.
The multi-function printers are serviced through MIT's CopyTech (for both service and supplies). Info on CopyTech's printer/copier management program (including contact information) can be found here. CopyTech does regular service checks, and monitors machine statuses, including toner levels. If a machine does run out of toner, CopyTech can be contacted with the information on their site.
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