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MIT Libraries Staff Web

Administrative Services: Finance

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget & Financial, Facilities & Operations, Personnel and Staff Services.

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Contact

For questions about this page or to request updates, contact Cherry Ibrahim.

Who We Are


The Administrative Services Finance Team supports the libraries with budget and financial analysis; financial accounting and reporting; and financial operations (procurement operations, travel services, contracts, and payroll accounting).

 

fiscal-lib@mit.edu: Jennifer Paige Zaslow; Judith E Gallagher; Nicole M Hanafin; Stephanie Richardson 

payroll-lib@mit.edu: Judith E Gallagher (1st responder) Nicole M Hanafin; Cherry Ibrahim; Lana H Bashir

travel-lib@mit.edu: Nicole M Hanafin (1st responder); Judith E Gallagher; Cherry Ibrahim

What We Do

 

fiscal-lib@mit.edu:

  • Buying and Paying:
    • Vice President of Finance (VPF) Policy

    • Procurement Card (ProCard) Application and Management (Library policy)

    • Contracts - Independent Contractor; Speaker Engagement; Supplier Management

    • Honorarium/Fellowship Payments

    • Organizational Memberships

    • Reimbursements for out-of-pocket expenses

    • Libraries telephone network reimbursement policy/acknowledgment

    • Nonstandard equipment

    • Other Contacts:

Technology equipment & software JIRA request portal

General office supplies and standard furnishings request form

  • Budget Assistance:
    • Analysis and forecasting
    • Authorizations to spend/report on accounts
    • Funding request form
    • Account numbers (Cost Objects) and Cost Categories (GLs)
    • Tracking programs and special projects; professional development; student budgets
    • Use Guidance: Library Policy; morale budgets; travel card; ProCards
    • Sponsored Research/Grant accounting

 

payroll-lib@mit.edu 

  • Timesheet access (on-boarding supervisors / roles authorizations)
  • Hourly staff time card weekly approval schedules
  • Holiday reporting guidance
  • Salary distribution and certification

Other Contacts:

Library HR team lib-hr@mit.edu : MIT HR policy; Collective Bargaining Agreement (CBA); MIT benefits; classification and promotion; employee leaves; tax reporting; employment & staffing; rewards & recognition

Central HR/Payroll payroll@mit.edu:  payment issues 

MITemps nextSource@mit.edu : timesheet issues

 

travel-lib@mit.edu

  • Travel Card (MIT Visa) application: all Libraries staff are encouraged to obtain a travel card.
  • Hosting visitors support
  • Concur (travel booking and reporting)

Other Contacts:

MIT Travel support : travelsupport@mit.edu ; VPF Travel services 

Urgent booking issues: The Travel Collaborative  (MIT’s preferred travel agency behind Concur booking application)  Phone: 800-370-7400 Mon-Fri 9:00am - 5:00pm EST  CONCUR@TRAVELCOLL.COM