Administrative Services: Finance

For questions about this page or to request updates, contact Cherry Ibrahim.

The Administrative Services Finance Team supports the libraries with budget and financial analysis; financial accounting and reporting; and financial operations (procurement operations, travel services, contracts, and payroll accounting).

fiscal-lib@mit.edu: Jennifer Paige Zaslow; Judith E Gallagher; Nicole M Hanafin; Stephanie Richardson 

payroll-lib@mit.edu: Judith E Gallagher (1^st responder) Nicole M Hanafin; Cherry Ibrahim; Lana H Bashir

travel-lib@mit.edu: Nicole M Hanafin (1^st responder); Judith E Gallagher; Cherry Ibrahim

fiscal-lib@mit.edu:

• Buying and Paying:

  • Vice President of Finance (VPF) Policy

  • Procurement Card (ProCard) Application and Management (Library policy)

  • Contracts - Independent Contractor; Speaker Engagement; Supplier Management

  • Honorarium/Fellowship Payments

  • Organizational Memberships

  • Reimbursements for out-of-pocket expenses

  • Libraries telephone network reimbursement policy/acknowledgment

  • Nonstandard equipment

  • Other Contacts:

Technology equipment & software JIRA request portal

General office supplies and standard furnishings request form

• Budget Assistance:
  • Analysis and forecasting
  • Authorizations to spend/report on accounts
  • Funding request form
  • Account numbers (Cost Objects) and Cost Categories (GLs)
  • Tracking programs and special projects; professional development; student budgets
  • Use Guidance: Library Policy; morale budgets; travel card; ProCards
  • Sponsored Research/Grant accounting

payroll-lib@mit.edu 

• Timesheet access (on-boarding supervisors / roles authorizations)
• Hourly staff time card weekly approval schedules
• Holiday reporting guidance
• Salary distribution and certification

Other Contacts:

Library HR team lib-hr@mit.edu : MIT HR policy; Collective Bargaining Agreement (CBA); MIT benefits; classification and promotion; employee leaves; tax reporting; employment & staffing; rewards & recognition

Central HR/Payroll payroll@mit.edu:  payment issues 

MITemps nextSource@mit.edu : timesheet issues

travel-lib@mit.edu

• Travel Card (MIT Visa) application: all Libraries staff are encouraged to obtain a travel card.
• Hosting visitors support
• Concur (travel booking and reporting)

Other Contacts:

MIT Travel support : travelsupport@mit.edu ; VPF Travel services 

Urgent booking issues: The Travel Collaborative  (MIT’s preferred travel agency behind Concur booking application)  Phone: 800-370-7400 Mon-Fri 9:00am - 5:00pm EST  CONCUR@TRAVELCOLL.COM