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Administrative Services: Library Internships Program

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget & Financial, Facilities & Operations, Personnel and Staff Services.


For Fall 2018, the Libraries will continue to work with Simmons College's internship program.   If you would like to learn more about bringing in a Simmons student as an intern, contact Nina Davis-Millis (

Individual departments are free to bring in interns from other schools, but there will be very limited central support for these arrangements.

Interns who are not earning course credit must be paid as MITemp staff.  Departments whose student budgets are not adequate to cover temp staff may request special project funds for this purpose. 

You need to make the request at least one month prior to the project start, to give the ADs time to consider and approve.  In the past such projects have typically ranged in cost from $1,200 to about $5,000.  Your request should include the following pieces of information:

  • Brief description of what it is and why it’s worth doing

  • Who would be responsible for supervising the work

  • Who would be the fiscal contact (such as an admin assistant) tracking the hours and processing the timesheets

  • Timeframe for the project

  • Estimated cost (hrly rate, number of hours, and any supplies or other non-labor expenses; for MITemps add 23% for surcharge)

Proposals should be sent to Keith Glavash,, copying your department head and AD.

About the Library Internships Program

The MIT Libraries' Internship Program provides a centralized process to recruit and manage internships across the MIT Libraries. The process supports new and continuing internship pipelines, assists staff with designing meaningful work experiences, and provides leadership/mentoring opportunities for those sponsoring interns.  The program targets students participating in structured internship programs sponsored by Library and Information Science schools and related professional programs.

Simmons College Internship Matching Procedure in Brief

  • Internship proposals get posted (mid-July through mid-August for fall; mid-November through mid-December for spring; April for summer)
  • Internships site goes live and is visible to Simmons students (mid-August for fall; mid-December for spring)
  • Simmons students are matched with internships, and sponsor is notified (mid-August through late August for fall; mid-December through late December for spring)
  • Internships run early September through mid-December (fall) and mid-January through mid-May (spring)