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Administrative Services: Emergency Management Team & Response Team Structure

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget & Financial, Facilities & Operations, Personnel and Staff Services.

Emergency Management Team

The Emergency Management Team was formed to handle the MIT Libraries response to COVID-19 outbreak concerns.

Emails sent by the team

(Background information regarding the formation of the Synthesis and Response Teams.)

Responsive Structure

The Responsive Structure described on this page was in place from April 16, 2020 - August 31, 2020. On September 1, 2020 a new structure was put in place.

Response Team Structure

Diagram of Response Team Structure

Emergency Management Team Members

  • Chris Bourg
  • Tracy A Gabridge
  • Erin Stalberg
  • Heather Yager
  • Mohamed El Ouirdi
  • Brigham Fay
  • Emilie Hardman
  • Shannon Hunt
  • Sue Kriegsman
  • Maria Rodrigues
  • Stephanie Toews Moeling
  • Felicity Walsh
  • Brent Oberlin (MIT HR)
Email contact: emgmt-lib at mit dot edu

Synthesis Teams

On April 16, 2020, the Libraries created a temporary structure of three "Synthesis" teams, one of which is the already existing Emergency Management Team. The focus of these cross-organizational teams is to:

  • Manage the work of response teams (see "All Response Teams" for links to these) – shooting for a minimum viable product – what are the most essential efforts we need to make to support MIT?
  • Synthesize information from the response teams and determine trends in needs and work levels, evaluate proposals from response teams, make decisions within this scope of responsibilities.
  • Convey information up, down, and laterally in the organization, including a weekly report out to the Senior Leadership Team (SRLT)

Each week, SRLT hears a report from the Synthesis Team leads about what the response teams are working on, anything our staff have reported about what they are hearing from the community, and any needs that our services have for decisions or resources in order to move forward.

The Synthesis Teams were retired as of September 1, 2020 in favor of a new, more streamlined structure.

Response Teams

In the same email described above, Tracy identified a few Response Teams, who each report to one of the Synthesis Teams. Response teams are created when a specific set of actions is needed quickly at this time of Libraries closure. Response Teams:

  • Provide tactical responses to current situation and immediate needs,
  • Gather and share Information about and from the community upward and laterally,
  • Propose solutions and make decisions that are needed within their responsibility areas, and
  • Regularly check in with their Synthesis Team to share information both ways.

See "All Responsive Teams" for links to all the response teams.

This structure was retired as of September 1, 2020 in favor of a new, more streamlined structure.