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Administrative Services: Policies

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget & Financial, Facilities & Operations, Personnel and Staff Services.

MIT personnel policies

Paid leave of absence for professional staff

Subject to Steering Committee approval, the Libraries will occasionally provide paid leaves of absence for Administrative staff members. Requests should be made in writing, following consultation with the supervisor, Department Head, and Associate Director. The following guidelines will be considered:

1.The staff member's productivity and quality of work consistently exceed satisfactory levels, as demonstrated by a performance ranking of "strong" or "exceptional" at the most recent review.

2. A project is proposed which

* draws on special expertise of the individual
* can be expected to make a significant contribution to the profession
OR can be expected to make a significant contribution to the Libraries' services
* can be expected to require so much time that it would not be possible to carry it out while fulfilling the obligations of the position held
* includes a plan to share the results within the Libraries or the Institute.

3. The department head presents a credible and cost-neutral plan for covering the individual's absence.

10/96; revised 4/16

Professional research grants


Through this program, the MIT Libraries support projects undertaken by the administrative staff of the Libraries which involve research and development related to the general areas of librarianship, information science, information technology, archives and records management. (Since the work of academic libraries is rapidly evolving, this list is not meant to be exhaustive nor to exclude projects that seek to explore emerging or untraditional aspects of any of these areas.)  The objectives of this program are both to encourage the involvement of administrative staff members in professional developmental activities and to stimulate an interest in contributing to those professions related to the Libraries' programs.


Any member or group of members of the administrative staff may develop and submit a proposal for funding support. The proposal should include the following elements:


1. a succinct statement of the research topic with a clear set of objectives;


2. a survey of related research, identifying other work that has been done on this topic and how it relates to the proposed project;


3. a description of the methodology to be followed;


4. a statement on the use and dissemination of the results (e.g. a publication; a paper to be presented; a feasibility study for a larger research project);


5. a project schedule;


6. a complete budget for the project;


7. a funding request which shows the specific budget items to be covered by the funding;


8. resume(s) of the staff member(s) involved or a statement of competency to carry out the research.


The Director of Community Support and Staff Development will issue a call for proposals annually. Steering Committee will review the proposals and make funding decisions.


Grants under this program will normally be made up to $2500 to cover expenses incurred for any one project. These funds may be used to cover a variety of expenses, including but not limited to computer hardware or software, programming, web design or graphic arts expenses, mailing expenses, phone calls, data analysis, travel, etc. These funds may be used in conjunction with other funding for the project. Funds must be used within twelve months of their approval. Extensions may be granted with adequate justification.


Reviewed by Library Council 05/25/88
Approved by Steering Committee 06/08/88
Revised 08/09/96 & 4/20/16

Flexplace/Telecommuting Arrangements

Definition: FlexPlace/Telecommuting is a work arrangement in which employees regularly work at home or at an alternative worksite during part or all of a work schedule. FlexPlace means part or all of work is done from home or a remote location. Telecommuting means being connected by computer, fax, and/or telephone to the department or office. FlexPlace/Telecommuting is NOT beginning and ending work at nonstandard times within limits set by management (FlexTime) or working fullā€time hours in fewer than days than those of a normal work week (Compressed Week).

For more info, please visit our FlexWork section.